Job Title: Officer Assistant

Who We Are Looking For:

Reporting to the Chief Operating Officer (COO), the Office Assistant will provide high-level administrative support and assistance to the COO and/or other assigned executive leadership staff. The Office Assistant will assist by conducting research, preparing reports, and handling information requests, and preparing prompt and professional communication internally and externally. The Office Assistant will act as a liaison between the COO and internal/external stakeholders, ensuring effective communication and timely dissemination of information. 

Our Core Values at Absolute

• Leadership
• Integrity
• Communication
• Teamwork
• Excellence
• Dedication

Our "We Care" Culture: The Heartbeat of Absolute

We care about creating opportunities, adding value, and developing successful partnerships with our customers, clients, and team members. We do this through the daily practice of our core values.

• Assist with scheduling of meetings and appointments
• Assist with the planning of in-person meetings and events. This may include scouting locations, reviewing contracts, scheduling and coordinating events.
• Schedule travel and accommodations for travel including hotel, car rental and flights
• Manager the company travel program, including auditing travel use and being the liaison for bookings and travel challenges.
• Lead the scheduling of the Core Team Connect calls and send weekly reminders
• Assist with the ordering and delivery of gifts and team member life events, as directed by COO
• Assist COO with compiling reports and other data, as directed
• Assist with the general purchasing, ordering and shipping of materials
• Order, track and distribute gift cards, Core Value coins anniversary coins and frames, and other awards, as directed.
• Send communications on behalf of COO
• Review written notes and put them into a digital format for COO
• Assist with reviewing, filtering and responded to grasshopper (VM) calls, upon request
• Assist with preparation of presentation materials using Microsoft PowerPoint and Canva
• Provide support and assistance in meeting preparation and needs during meetings
• Attend meetings, as needed, to take notes, record tasks and send follow-ups
• Update the company organization chart/maps and provide bi-weekly update
• Perform clerical duties and administrative tasks including drafting letters, emails, memos and other documents for COO

Requirements: This role is remote but will require some local travel and thus, the candidate will be required to be located in the Sarasota, FL or nearby area.

The candidate must have high proficiency/skills in the following: Microsoft Office Suite products, especially Excel & PowerPoint, other organizational/planning/documentation presentation software including but not limited to OneNote, Planner and Canva. Must have exceptional communication skills, both written and verbal.  

Benefits Include:

• Cell phone reimbursement
• Remote work w/ office internet reimbursement
• Mileage reimbursement
• Education reimbursement
• 401(k) with 4.5% company match
• Health/Dental/Vision/Life Insurance
• Paid vacation, sick time, flex holiday and company holidays
• Discount on storage units and retail item

Education and Experience Requirements:

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred
• 3-5 years of related office administration experience required
• Experience using Canva highly preferred
• Experience using the full suite of Microsoft products is required

*A background screening will be conducted at time of hire.